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Data Indexing & Keying Services

OutsourceACE provides complete data capture solutions that automate the conversion of data from hardcopy documents into an electronic format. In conjunction with the expertise of highly qualified and efficient personnel's, we provide the complete data capture solution to meet our client's need and requirements.

We use the automated forms processing software which eliminates manual data entry of forms and documents. We focus on our client's requirement and work in line with them. We have processed voluminous documents and have successfully completed our clients' requirement of keying more than "one million" keystrokes with a turn-around-time of 24 hours.

Data Entry/Indexing: Before indexing, we analyze the source input and the required fields. Accordingly, we design the indexing program for each project by extensive use of field validations including table lookups, formulas, and data-type restrictions as the case may be.

For example, this includes standard or custom check-digit formulas, city, state and zip code lookups from Postal Code tables, as well as any type of customer-specific data. This enables us in creation of indexes using one or more columns of a database table, providing the basis for both random look ups and efficient access of the ordered records. The disk space required to store these index files is typically less than that required by the table (since indexes usually contain only the key-fields according to which the table is to be arranged, and all the other details are excluded from the table).This also enhances our ability to store indexes in the memory for a table whose data is too large to store in memory.

Double-Keying: We also undertake large projects involving double-keying. To achieve the accuracy standards, we use the conventional method of double keying, for data verification by comparing both the keyed outputs. We also use the proof-reading method to achieve accuracy levels of 99.99%.This applies to recognized text from OCR/ICR/OMR engines as well as data that are just being keyed.

After data has been keyed once (or recognized), it is keyed again by a second independent operator. These two files are electronically compared column by column and row by row through software developed by us. The program highlights the areas differences occurs between the two files, and our quality personnel's correct the mistakes. The above corrections are again verified by our QC Persons who read the text to ensure correct spelling, grammar, punctuation, and correct other parameters as per the client's instructions and specifications. All these processes enables for seamless and hassle-free delivery of critical information with the required accuracy.

Our Data Indexing Services includes:

  • Document Indexing
  • Legal Document Indexing
  • Full Profile and Text Indexing
  • Meta Data Indexing
  • Keyword Indexing
  • Invoice Indexing